Software. Departments not meeting inventory performance goals may be required to submit a corrective action plan to PMO. The total cost for acquired materials, supplies, and components must be $5,000 or greater. Public records: Uniform Commercial Code (UCC)reports, corporation charters 14. Funding for CAP is normally listed in the approved contract budget; it may be in detail or in summary. Attendance sheets for these sessions are used in departmental internal audits to ensure all staff are adequately trained and updated.
The inventory of GFM is limited to the balance on hand items. The following online systems, working in conjunction with each other, make up the “official” property record. Stanford’s Furniture Reutilization Program is jointly managed by the Property Management Office (PMO) and the Surplus Property Sales department (SPS). You can also find each of the forms in the Related Items section in the policy chapter it is associated with. Inventory reports may be required on grants. Completion is normally recognized as the date that the fabrication was first used for its intended purpose. sale, recycle, or scrap). If it is a contract-deliverable item, it must be completed in time to meet the delivery schedule as outlined in the funding sponsored project. In addition to the verification methods stated above, the following special circumstances may require alternate inventory protocols: Untaggable assets (As defined in Chapter 3.2– Identification) are to be fully inventoried in conjunction with the initial scanning event for the area in question. Refer to Stanford’s Exports Control website for additional information. A donation is a gift of equipment or tangible property to the University without an expectation by the Donor of anything in return. State of California. As stated in Administrative Guide Memo 5.2.4, Surplus Property Sales (SPS) is the only entity authorized by the University Board of Trustees to sell university property.
The Office of the Chief Risk Officer’s audit activities are coordinated directly with department management, usually with a courtesy copy to PMO. Each method has unique information requirements. If the item is disposed of prior to the three-year limit, both the donor and the IRS may need to be notified. A list of items in storage should be maintained and periodically reviewed by designated department personnel for continued retention. When completed, the item will not be affixed permanently to a building or structure. See Administrative Guide Memo 5.2.2 for additional information. On large, complex awards, it may begin substantially earlier and require significant interaction between PMO, the Principal Investigator (PI) and Research Administrator, the Department Property Administrator (DPA), our Office of Sponsored Research (OSR), and the Sponsor.